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Corporate Secretary

The main duty of a corporate secretary is ensuring the integrity of the governance framework, being responsible for the efficient administration of a company, ensuring compliance with statutory and regulatory requirements and implementing decisions made by the Board of Directors. Acorporate secretary, your day-to-day will vary with different tasks. You will interact with lots of people inside and outside Agate. We expect the corporate secretary to be comfortable in handling lots of tasks in detail, as well as taking the initiative to ensure the execution and follow-up take place.  

RESPONSIBILITIES 

  • Assuring strategic and operations management rhythm runs smoothly within Agate: weekly, monthly, semesterly, as well as yearly, including: 
  • Annual meeting of Shareholders – including proxy statements 
  • Managing management & board meetings 
  • Leadership team meeting, etc. 
  • Manage content and accessibility of corporatelevel information inside Agate  
  • Ensuring the availability of corporate records such as minutes of meetings, management report and support PDCA (Plan-Do-Check-Act) cycle 
  • Implementing the decisions of the Senior Leadership team 
  • Senior Leadership Secretary – supporting Senior Leadership team in completing efficient and excellent administration tasks  
  • Become Agate representative in case of Senior Leadership unavailability in attending certain events 
  • Ensure compliance obligations under relevant laws and the requirements of regulatory authorities are met (e.g. stock exchange) 

ADMINISTRATIVE REQUIREMENTS 

  • Able to work full-time at Agate HQ, Bandung, Indonesia 
  • Available to travel occasionally for business trip purpose 
  • Position is open for female below 30 years old 

REQUIREMENTS 

  • Demonstrate adaptability in fast-paced nature of start-up company 
  • Demonstrate a high drive and willingness to learn 
  • Hold at least a bachelor’s degree of either business studies, communication sciences, international relations, management, secretary, law or equivalent 
  • Possess a minimum of 3 years experiences in related area. 
  • Good leadership skills and a great team player 
  • Good communication and interpersonal skills 
  • Excellent managerial skill, especially on task control and project management 
  • Excellent attention to detail 
  • Excellent in drafting, writing activities 
  • Strong analytical skill, neat, discipline, and timely manner 
  • Fluent in English, both oral and written 
  • Familiar with IT tools (at least proficient with office software) 
  • Passion for gaming or entertainment industry is a plus 
  • Having a vast knowledge of legal and regulatory condition is a plus 

 

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